Hurricane Emergency Plan

The guidelines and actions that comprise this plan enable Loyola University New Orleans to respond to all hurricane threats in a coordinated and timely manner.

The university regularly reviews and updates this policy to

  • ensure the safety of students, faculty, and staff
  • mitigate damage to physical property
  • maintain essential operations in case of an evacuation
  • return to normal operations as quickly as safe and practicable

Pre-season preparations ensure university-wide readiness for a disaster. In case of a threat, the president has supervisory responsibility for implementing and communicating the university's emergency response.

Stage 1-Preparation

Student Personal Evacuation Plan

All Loyola students are required to file a Personal Evacuation Plan, indicating an evacuation location and emergency contact information, through their LORA account. Students are not allowed to remain on Loyola's campus, including residence halls, when an evacuation is ordered. Students must make transportation and lodging arrangements so that they will be safely outside the storm area. Resident students will not receive their room keys without first filling out a Personal Evacuation Plan.

Department and Unit Plans

All departments and work units are to have a current hurricane plan that includes a method for maintaining contact with chairs or supervisors in case of suspension of university operations, steps for protecting university property, and responsibilities of designated faculty and staff to maintain essential operations during the suspension period.

Communications

The university maintains a hurricane emergency web page with regularly updated guidelines and resources to assist students, faculty, and staff in making adequate preparations. The current version of the hurricane plan is always posted to this page.

Emergency Management Team

The emergency management team, appointed by the president and chaired by the Director of Emergency Management, is a university-wide committee. Its role during the preparation stage is to advise the president on the university's readiness for responding to a potential disaster.

Stage 2-Threat Assessment

Weather Forecasts

During hurricane season, Loyola University personnel actively monitor weather conditions. ImpactWeather provides daily advisories and consultations based on highly reliable state-of-the-art forecasting technology.

Emergency Response Team

When New Orleans is within a named storm's cone of uncertainty, the Emergency Response Team meets to assess current weather information and to decide, if necessary, to suspend operations and evacuate the campus.

Communications

The Director of Public Affairs and External Relations issues advisories as necessary so that students, faculty, and staff are fully informed of a developing threat and can prepare to take appropriate action. Advisories are communicated via the Loyola home page (www.loyno.edu) and the emergency information lines 504-865-2186 and toll-free, 888-94LOYNO. During a hurricane threat, these sources carry the latest and most complete information.

Stage 3-Campus Evacuation and Suspension of Normal Operations

Determination

Suspension of normal operations means that only those personnel officially designated as essential, and so notified by their supervisors, can remain on campus.

The president will officially call for the campus evacuation, upon the advice of the Emergency Response Team.

Communications

Official information related to suspension of normal operations and evacuation is conveyed through Loyola's web site and the emergency information line. These sources provide complete and accurate information throughout the hurricane activity.

Following Hurricane Katrina, the university has established an emergency web site that will be activated quickly in case the university's on-campus systems fail. A toll-free hot line number for use only during an evacuation will be posted on the web site as soon as Loyola employees are in place to answer calls.

Information Technology maintains an emergency email service for all faculty and staff in the event that the normal email system is unavailable. The account name is the same as the individual's ordinary Loyola email address, and the password is his or her 4-digit birth year, two-digit birth month and two-digit birth day. This mail system can be accessed at http://loynodr.com/webmail.

Contingency Residential Student Shelter

All residential students are responsible for evacuating when the university is evacuated. No students are allowed to remain on Loyola's campus, including their own room in a residence hall. For residential students unable to comply, such as international students, Loyola has a temporary rugged shelter with very limited space. Residential Life staff, led by the Director of Residential Life, remain with these students until the campus is open or until they make arrangements for a place to stay in case of an extended evacuation.

Contingency University Administration Center

Loyola is prepared, upon the decision of the president, to continue essential administrative operations from temporary offices until normal operations can be reestablished on campus.

On-Campus Emergency Operations Center

In case of an evacuation, an emergency operations center may be established on campus to facilitate the work of essential personnel who remain to secure the campus during the hurricane and to manage recovery. This center may not be used as a shelter for family members or other faculty, staff, students, or the general public.

Stage 4-Recovery

Timetable for Reopening

Normal operations will resume on campus when the president deems that the safety of students, faculty, and staff can reasonably be assured. The schedule for reopening will be communicated via Loyola's web page and the emergency information line.

The University is bound to follow all applicable federal and state guidelines in handling student financial aid funds. Information will be posted on the University web site as soon as we receive it. In the past, the Department of Education has also posted information on their web site at www.ed.gov . Louisiana residents participating in the TOPS Scholarship Program should contact the Louisiana Office of Student Financial Assistance for more information. Their web site is at http://www.osfa.state.la.us/.

In case of an extended evacuation, the university will make every effort to open residence halls for a designated period so you can retrieve personal belongings. This schedule will be posted on Loyola's home page. Resident students will be allowed to return to their rooms only at the designated times.

Academic Contingency Plans

Changes to the university calendar, if necessary, will be announced as soon as practicable on the Loyola web site and will be sent to students, faculty, and staff at their Loyola e-mail address.

In case the semester may be extended, students are encouraged not to purchase non-refundable airplane tickets for winter break until the end of October when the threat of hurricanes has passed.

Responsibilities of Faculty and Staff

Faculty and staff are to contact their chairs or supervisors within a reasonable time according to plans developed in their departments and units.

Faculty are to maintain regular communication with students enrolled in their courses via Blackboard in the case of an evacuation.

Responsibilities of Students

In addition to the forms of communication mentioned above, the university may choose to update students by sending important information to their official Loyola e-mail address. Students should regularly check their account.

Students are to regularly check the Blackboard account for their courses to remain current with announcements and assignments from their professors. Information on using Blackboard is posted at http://blackboard.loyno.edu.